AI Agents for SMB Operations
We automate the workflows that slow your business down
Powered by AI agents that read, decide, and act — within your rules. From invoicing and onboarding to reporting and data sync. Built, deployed, and maintained for you.
Save 40+ hours every month.
No commitment · No sales pitch · You leave with a usable plan
Built by Fortune 500 & Big 4 engineers
Invoice Processing Agent
RECOGNIZES
Vendor invoice detected in inbox
DECISION
Invoice #4821 — $3,240.00 — Acme Supply Co
Entered in QuickBooks · GL codes assigned
Noticed: amount 15% above average → escalated to Sarah
If your business is still running on copy-paste, spreadsheets, and broken automations — this will feel familiar.
Your team spends two full days a week on repetitive operations work — copying data, chasing follow-ups, assembling reports, running checklists. That's €50K/year in time spent on tasks that don't need human judgment. And every tool you've tried to fix it has either broken, been too complex, or added more work than it saved.
16 hrs/week
spent on repetitive ops work
€50K/year
in founder time on admin
72%
of SMB owners feel overwhelmed
Cross-system data entry
3 hours every Monday copying CRM data into QuickBooks — and praying nothing gets mistyped.
25–50 hrs/month
Broken automations nobody owns
A Zap broke last Tuesday. Your team spent 3 hours trying to fix it — then gave up and did it manually.
3+ hrs per incident
Manual reporting
Friday afternoon disappears into pulling numbers from 4 tools into a spreadsheet your CEO glances at for 2 minutes.
6+ hrs/week
Client onboarding chaos
Every new client means an hour of creating folders, sending packets, setting up projects — and someone always forgets a step.
1+ hr per client
Why this works when Zapier didn't
Most automation tools fail for one reason: nobody owns them.
What you've experienced
Automation becomes another thing to manage.
What we do differently
You get a working workflow — not software.
Most tools give you automation. We give you ownership.
What this looks like in practice
Real workflow scenarios. Real time savings. Real boundaries.
Invoice Processing Agent
Before
Vendor emails invoice #4821 for $3,240.00
Your bookkeeper opens the PDF, manually types vendor name, line items, amounts into QuickBooks. Checks GL codes. Enters due date. Moves to the next invoice.
~20 minutes per invoice
After
Agent reads, understands, and handles the invoice
Reads the PDF → Understands line items and GL codes → Matches "Acme Supply Co" in your records → Creates entry in QuickBooks → Notices amount is 15% above vendor average → Escalates to Sarah for approval.
30 seconds — your team only sees the ones that need judgment
Response time
20 min → 30 sec
Automated
92% handled without human touch
Escalates when
Unusual amounts, new vendors, low confidence
Time saved
~37 hrs/month
Client Onboarding Agent
Before
New client signed — time to set everything up
Create Google Drive folder. Send welcome email. Create project in Asana. Generate invoice in QuickBooks. Schedule kickoff call. Update CRM. Step 3 gets forgotten. Invoice sent 2 days late.
45–60 minutes per client
After
Agent detects the closed deal and handles everything
Creates workspace → Sends personalized welcome email → Sets up project with 14 tasks → Generates and sends invoice → Checks 3 calendars, books kickoff for Thursday 2pm → Updates CRM status.
92 seconds. Zero steps forgotten. Every client gets the same experience.
Response time
45 min → 92 sec
Automated
100% of standard onboarding
Escalates when
Non-standard SOW or legal review needed
Time saved
4–5 hrs/week
AI agents running real operations
Each agent understands your data, follows your rules, and knows when to escalate. Here's what they do.
Invoice Processing Agent
Recognizes a vendor invoice in your inbox
Reads the invoice, understands line items and GL codes, matches the vendor, creates the entry in your accounting system, and catches anything unusual.
Invoices handled in seconds. Your team only sees the ones that need judgment.
Saves: 15–30 hrs/month
Won't approve unusual invoices — asks your team first.
Client Onboarding Agent
Detects a new deal closed in your CRM
Handles every onboarding step — workspace, welcome packet, project setup, invoice, kickoff scheduling — in 92 seconds. Never forgets a step.
Every client gets the same quality experience. Zero steps forgotten.
Saves: 4–5 hrs/week
Uses your approved templates — won't customize contract terms on its own.
Ops Intelligence Agent
Runs daily or weekly on your schedule
Connects to your CRM, accounting, and PM tools. Syncs data, spots inconsistencies, and delivers a consolidated operations report with anomaly alerts.
All systems in sync. Key metrics and red flags visible without spreadsheet work.
Saves: 6–10 hrs/week
Won't overwrite manual edits — flags conflicts for your review.
Custom Operations Agent
Your trigger — any repeatable process
Every business has that one process nobody wants to own. The manual reconciliation. The weekly data pull. The follow-up nobody remembers. We build a custom agent that handles it.
Your process — handled intelligently. Same approach: reads, understands, handles, escalates.
You describe it, we scope it
Uses your rules — won't act outside defined boundaries.
Your agents follow your rules
Approval rules
Every agent follows boundaries you define. Nothing happens outside your rules.
Escalation logic
When confidence is low or an edge case appears, the agent asks your team — never guesses.
Human in the loop
You decide what gets automated and what stays manual. Full audit trail on every action.
How It Works
Your process. Your agents. Your rules. No technical knowledge required.
Discover
We learn how your team actually works — your tools, your steps, your edge cases. We don't sell a pre-built solution you adapt to. Every agent is designed around your operations.
Deploy
We build and deploy AI agents custom to your process. They run on secure, enterprise-grade infrastructure we manage — encrypted, audited, never trained on your data. Need them on your own infrastructure? We do that too.
Own
You own everything — your agents, your source code, your data. No platform lock-in, no proprietary tools you can't leave. As you grow, add new agents yourself or have us build them. Scale at your pace, on your terms.
Transparent Pricing
No hidden fees. No "contact us" walls. Pick a plan and get started.
1 workflow = 1 end-to-end process (e.g., invoice processing) — powered by as many agents as it needs
Build Only
We build your agent. You run it on your infrastructure. Full ownership from day one.
Full ownership. Zero recurring cost.
- 1 workflow, fully custom-built
- Full source code & documentation handoff
- Deployment to your infrastructure
- 30-day post-launch support
- Architecture runbook included
One-time build fee — scoped during discovery
Starter
AI agents handling your single highest-friction workflow end-to-end.
Replaces ~10 hrs/week of manual work
- 1 workflow, multiple AI agents as needed
- Standard integrations
- Email support (48hr SLA)
- Monthly performance reports
- Built-in guardrails & monitoring
One-time setup: €1,500 (includes ops audit + first agent deployment)
Growth
Multiple AI agents across ops, finance, and onboarding.
Replaces ~25 hrs/week — equivalent to a part-time hire
- 3–5 AI agents deployed and managed
- Priority integrations (CRM, accounting, PM tools)
- Slack support (24hr SLA)
- Weekly optimization reviews
- Dedicated success manager
- Advanced guardrails & escalation rules
One-time setup: €3,000 (includes full ops audit + deployment)
Scale
Cross-system AI agents with monitoring and continuous optimization.
Your 5-person team, operating like a 50-person company
- Custom — scoped to your needs
- Custom integrations & API access
- Dedicated AI architect (4hr SLA)
- 99.9% uptime SLA
- Quarterly business reviews
- Custom guardrails & compliance
Custom setup — scoped during discovery
What Our Clients Say
Operations leaders who stopped doing busywork and started scaling.
“We were spending 30 hours a month on invoice processing alone. FoundRun had an agent handling it in two weeks — and it catches errors our team used to miss.”
Sarah Chen
COO, Meridian Consulting Group
“Client onboarding used to take our team an hour per client. Now it takes 90 seconds and nothing gets forgotten. The ROI was obvious within the first month.”
Marcus Rivera
Director of Operations, Atlas Property Management
“What sold me was that we own everything — the agents, the code, the data. No lock-in. And when something needs adjusting, their team handles it. We just describe what we need.”
Emily Thornton
CEO, Brightline Financial
Frequently Asked Questions
How is this different from Zapier or Make.com?
What does "1 AI agent" actually mean?
Is my data secure?
What happens if an agent makes a mistake?
How long until my first agent is live?
Do you replace our existing tools?
We tried AI tools before and they didn't stick. Why is this different?
What if I want to cancel or leave?
What integrations do you support?
Do I need technical knowledge to work with you?
How do you measure results?
Have a specific process in mind?
Describe what's slowing your team down. You'll get a custom agent design — what it would understand, do, and escalate — in 60 seconds.
Ready to See What Your Agent Looks Like?
Describe what's slowing your team down — our AI will design a custom agent for your process in 60 seconds.
No commitment · No sales pitch · You leave with a usable plan even if you don't hire us